Is your company ready for Workday?
At GEM Strategic, we take a holistic view at determining readiness for Workday and other cloud ERP systems:
Implementation Planning and Roadmap Delivery: With GEM Strategic's 10+ years of experience working with Workday clients, we will work together with you to define your Workday implementation plan and the roadmap to get you there.
Business Process Alignment: GEM Strategic will guide you to determine your understanding of your existing business processes and willingness to align and optimize them according to the best practices offered by Workday.
Organizational Readiness: GEM strategic will assess your organizational readiness for a Workday implementation. This includes evaluating the availability of skilled resources, both in terms of technical expertise and project management capabilities. Adequate staffing, training plans, and change management strategies should be in place to support a smooth transition.
Vendor Selection and Evaluation: Choosing the right cloud ERP vendor is crucial for a successful implementation. GEM Strategic will provide guidance in vendor evaluation, considering factors such as functionality, scalability, integration capabilities, industry expertise, and pricing models. GEM Strategic can help you assess multiple vendors, analyze proposals, and make informed decisions based on your specific requirements
Executive Sponsorship Alignment: Executive sponsorship is crucial for securing necessary resources, driving change, and overcoming any potential resistance within the organization. The leadership team should be actively involved in the planning, decision-making, and monitoring of the ERP implementation project. This sponsorship alignment will be defined and assessed during the readiness phase of work.
How do you architect your Workday solution?
GEM Strategic will walk beside your in designing your future state architecture:
Foundation Data Model (FDM) Design: GEM Strategic has years of experience in developing Workday FDMs for clients, and we will ensure your FDM sets the appropriate foundation for your Workday solution. The design of your FDM is critical as this is the data model used across Workday Financials and HCM that establishes the foundation for transaction processing and reporting.
Cloud Infrastructure: Will you move to a cloud first strategy? What will remain on premise? Will you utilize a hybrid approach? Workday provides the necessary compute, storage, and networking resources for your ERP application. This allows you to focus on your other systems that send and receive data from your Workday solution.
Scalability and Elasticity: While Workday is designed to handle the varying demands of your organization, the overall architecture must be designed with these principles, too. Cloud-based ERP solutions allow for scalability and elasticity. GEM Strategic will guide you to ensure you to get the optimal performance and cost-efficiency from your Workday implementation.
Integration and Data Management: GEM Strategic will lead the design of your overall solution architecture to ensure you incorporate robust integration capabilities to connect the cloud ERP system with other business applications, databases, and external systems. This includes data integration, ensuring seamless flow of information between various systems, and data management strategies to maintain data integrity, security, and accessibility.
Security and Compliance: Security is a critical aspect of any cloud ERP implementation. The solution architecture should include appropriate security measures to protect sensitive data and ensure compliance with industry regulations. This may involve encryption, access controls, data backups, and monitoring systems to detect and respond to security threats.
How do you implement Workday?
GEM Strategic will be your partner throughout your Workday implementation:
Business Process Creation and Design: Before implementing Workday, it is important to review and optimize existing business processes. GEM Strategic can help identify opportunities for process improvement and alignment with industry best practices. We can provide guidance on streamlining workflows, eliminating redundancies, and leveraging the capabilities of Workday to drive operational efficiency and productivity.
Functional Integration Review: As a part of your Workday implementation, GEM Strategic will provide advice and guidance for your integration design and also best practices on how to system test the integrations.
Design Challenge Services: Asking the right questions is key to having the right Workday solution implemented. We stand beside you in order to challenge your proposed Workday design to ensure it is future-proofed for the long term.
Change Management and Training: The success of your Workday implementation depends on effective change management and user adoption. GEM Strategic can assist in developing change management strategies, creating communication plans, and providing guidance on training programs for employees.
Project Management and Implementation Oversight: Implementing Workday involves complex tasks, timelines, and dependencies. GEM Strategic can provide oversight to ensure a well-executed implementation. GEM Strategic can work with your system implementor to establish project governance, define milestones, monitor progress, and address any issues or risks that arise during the implementation process.
How do you optimize your Workday solution?
GEM Strategic will be your partner after go-live to optimize your investment in Workday:
Automation and Business Process Optimization: GEM Strategic will help you Identify opportunities for automation within Workday to streamline processes and improve efficiency. We will review end to end workflows and identify manual tasks that can be automated using Workday business processes or robotic process automation (RPA). By automating repetitive tasks, data entry, and approval processes, you can minimize human errors, increase productivity, and reduce operational costs.
Report Design and Development: In our experience, there are reports that need to be developed after go-live for many different reasons. We provide the needed experience to design and develop Workday reports in an expedited and efficient manner.
Feature Adoption: Staying up-to-date with the latest features is a key way to maximize your investment in Workday. GEM Strategic will help you implement a structured feature adoption process to ensure that you are leveraging the latest improvements. Testing updates thoroughly in an implementation/sandbox tenant before deploying them to production to minimize potential disruptions.
Phase X Implementation: After your initial go-live, you can choose to do a Phase X deployment which range from rolling out additional functional areas to implementing in other geographies to other types of larger deployments. GEM Strategic will guide you in your Phase X deployment to take advantage of the Workday's flexibility to enhance user experience with the additional functionality.